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Link to Help with Writing Official Correspondence
Guidance on Preparing Documents for the Secretary Style Guidelines for Official Correspondence Writing Basics Use of Specialized Terms, Abbreviations, and Acronyms On-line Writing Resources
General Guidelines Sample Correspondence with Preparation Instructions Signature Blocks of NIH and DHHS Officials Forms of Address
Signature Blocks of NIH and DHHS Officials
For memoranda, use only the signer's name as it appears below. (No complimentary closing is used, and the signer's title appears in the "FROM" line in the heading.)


Director, NIH:

(Always use NIH letterhead)

Sincerely,

Elias A. Zerhouni, M.D.
Director

  

Deputy Director, NIH:

(Always use NIH letterhead)

Sincerely yours,

Raynard S. Kington, M.D., Ph.D.
Deputy Director

  

Secretary of Health and Human Services:

(Always use "The Secretary of Health and Human Services" letterhead)

Sincerely,

Michael O. Leavitt

(Do not include the Secretary's title in the signature block, because all correspondence for the Secretary's signature is on letterhead of The Secretary.)

 

Assistant Secretary for Health:

(Always use "Assistant Secretary for Health/Office of Public Health and Science" letterhead)

Sincerely,

John O. Agwunobi, M.D., M.P.H., M.B.A.
Assistant Secretary for Health

 

Surgeon General:

(Always use "Public Health Service/Office of the Surgeon General" letterhead)

Sincerely,

Richard H. Carmona, M.D., M.P.H., F.A.C.S.
VADM, USPHS
United States Surgeon General
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Last updated: December 28, 2005