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Executive Secretariat

Gift Acceptance Procedures

Background

The NIH Director occasionally receives letters containing checks designated for specific Institutes/Centers (ICs) or Office of the Director (OD) program areas, or for the NIH in general.

NIH Manual 1135, which outlines the NIH policy on Gifts Administration, distinguishes between conditional and unconditional gifts, and provides information on who is allowed to accept gifts to the NIH.  IC Directors are authorized to accept conditional and unconditional gifts designated for their particular ICs or IC programs. The Deputy Director, NIH, is authorized to accept conditional and unconditional gifts to the NIH in general or to specific OD program areas.

Assignments from ES and Gift Check Processing

When necessary, the Executive Secretariat (ES) will make an assignment in DDRMS for an IC to prepare an acceptance letter for Direct Reply from the IC (i.e., to be signed by the IC Director). Or, if appropriate, the ES may ask an IC or OD Office to prepare an acceptance letter to be signed by the NIH Director or NIH Deputy Director.

The NIH Manual 1135 provides sample acceptance letters, a transmittal form to submit gift checks to the Cashier’s office (NIH Form 2914), and a gift acceptance checklist.  

This page last reviewed on April 14, 2017

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