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Executive Secretariat

Presidential Proclamations

Occasionally, the NIH receives a request to prepare the text of a presidential proclamation in connection with, for example, National Trauma Awareness Month or National Breast Cancer Awareness Month. The Executive Secretariat will send such a request to the appropriate IC as a "Necessary Action" assignment; the REMARKS section of the control form will include instructions to prepare a presidential proclamation.

If you are preparing a presidential proclamation, keep the following points in mind:

  • Always prepare a presidential proclamation as a double-spaced draft on plain white paper.
  • A legend including the preparer's name and telephone number, the names and telephone numbers of reviewers of the proclamation, and a list of reference material used for quotes, citations, etc. needs to be included with every proclamation.
  • Be sure to keep complete files on any presidential proclamations. Most proclamations must be prepared each year; background information in the file will be very helpful, especially in avoiding identical wording from year to year.
  • The final three paragraphs of any proclamation must include some specific wording. The third paragraph from the end includes a statement of the congressional action establishing the event that the proclamation concerns. The second paragraph from the end contains the following as its first sentence:

"Now, therefore, I, [President's name], President of the United States of America, do hereby proclaim [month and year] as [name designated]."

And the final paragraph states the following:

"In witness whereof, I have hereunto set my hand this [ordinal number] day of [month], in the year of our lord [year spelled out; for example, two thousand and three], and of the Independence of the United States of America the [ordinal number of complete years since July 4, 1776, spelled out; for a date after July 4 2005, for example, two hundred and twenty-ninth]."

  • In addition to the proclamation itself, prepare a transmittal memorandum, addressed to the person who has originated the request for the proclamation, for signature within your organization.
This page last reviewed on April 14, 2017

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