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Executive Secretariat

Director’s Document and Records Management System (DDRMS)

Background

The Director's Document and Records Management System (DDRMS) is a web-based application the Executive Secretariat (ES) uses to electronically route controlled correspondence to all ICs and OD Offices. The NIH Institutes (ICs) and Office of the Director (OD) Offices use DDRMS to upload, approve, or clear response documents and then return them electronically to ES. ES also uses DDRMS to manage the official records of the NIH Director and Principal Deputy Director.

Some features of DDRMS include:

  • DDRMS works on either a PC or a Mac.
  • DDRMS allows secure web access through standard web browsers, including Chrome, Edge, and Firefox.
  • DDRMS' Web-based processing and interface give authorized users access to the system via any NIH computer.
  • DDRMS provides broad search and retrieval capabilities for all system users.

Getting Set Up as a DDRMS User

To request DDRMS access for yourself or for a new user (Liaison or Reviewer) in your IC/Office: submit an NIH IT Service Desk ticket requesting, "Assign to the DDRMS Admin group: provide new [specify Liaison or Reviewer] with DDRMS access."

Learning to Use DDRMS

There is a DDRMS group training class available for Liaisons, "DDRMS Liaison Training." Please visit the HHS Learning Portal to sign up for a class. If more intenstive, hands-on training is necessary due to unexpected staff turnover, the ES Contact for each IC/Office can assist with setting up a one-on-one training session for new users. For ad hoc DDRMS assistance when users have questions or to schedule one-on-one DDRMS Reviewer training, please submit an NIH IT Service Desk ticket for assistance from the DDRMS Admin group.

DDRMS System Maintenance

DDRMS is taken off-line for weekly regularly-scheduled maintenance on Sundays between the hours of 6:00 a.m. and 9:00 a.m. For additional details/information, please contact the NIH Executive Secretariat at 301-496-1461.

DDRMS Suggestions

We welcome suggestions on ways to improve DDRMS's functionality. Please submit any suggestions to SAAVISuggestions@nih.gov.

This page last reviewed on May 27, 2020

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