Records Management & Official Files  

The Exec Sec Official Files and Records Management team is responsible for managing the official records of the NIH Director and Principal Deputy Director. They maintain an electronic filing system in SAAVI, the NIH-wide information management system, preserving the NIH Director’s and Principal Deputy Director’s substantive temporary and permanent digital records according to the NIH Records Schedule.

Exec Sec maintains a Glossary of Records Management Terms. To suggest additional terms for the Glossary, please write to us at NIHExecSec@nih.gov.

The NIH Director’s and Principal Deputy Director’s records that are categorized as permanent due to their historical value and importance are eventually transferred to the National Archives and Records Administration (NARA). Please see NARA’s Guide to Federal Records in the National Archives of the United States.

The Freedom of Information Act (FOIA) requires federal agencies to make their records available to the public in support of our nation’s commitment to open government. Exec Sec’s Official Files and Records Management team works with the NIH FOIA office to provide copies of the NIH Director’s and Principal Deputy Director’s records in response to FOIA requests.